Email Accounts
About This Policy
- Responsible Office
- Information Technology
1.0 Purpose
The purpose of this policy is to ensure that 精品成人福利在线鈥檚 electronic mail (e-mail) services remain available to and reliable for the University community, and are used for purposes appropriate to the University鈥檚 mission.
2.0 Scope
This policy applies to all members of the 精品成人福利在线 community who are entitled to email services.
3.0 Policy
3.1 Use of 精品成人福利在线 University Email Addresses and Accounts
For the duration of time that an individual is an official, active member of the 精品成人福利在线 community (enrolled student, employee, active faculty) email is the official means of electronic communications to that individual. As such, official University communication mechanisms (including but not limited to: email to the allusers and allstudents lists, course email, and email from University departments) should be read on a regular basis since they may affect day-to-day activities and responsibilities. The Information Technology Division provides central electronic mailbox services to all University faculty, staff, and students. A person may choose to have his or her email delivered to an IT-managed mailbox or forwarded to another mail repository. Due to the confidential nature of some content transmitted via email, users handling such content are expected to use central services or forwarding to a departmental server within the 精品成人福利在线 University address space.
3.2 Protection of Electronic Communications Services
Inbound Email
IT systems scan inbound email for content that may be characterized as spam. Where spam characteristics are found, the message may be tagged (through an update to the headers) or quarantined. IT also routinely scans all email for viruses and trojans. The scanning for viruses and trojans may also lead to a modification of the headers of the email, or further consequences, as explained below.
Because of the potentially harmful nature of the content of many messages or
attachments, IT currently:
- Does not deliver messages containing attachments that have been identified as worms by our current anti-virus vendor;
- Deletes attachments that are identified as containing viruses by our current antivirus vendor, and replaces them with a file called 鈥渄eleted.txt鈥;
- Blocks messages from external mailers that do not provide the proper identification per DNS. (Some spammers make use of improperly configured SMTP servers in an attempt to mask their true identity.)
IT reserves the right to block other incoming email that exhibits characteristics of spam, viruses, trojans, or other malware that could threaten the security or integrity of the campus network infrastructure or services.
精品成人福利在线鈥檚 email services also limit the size of inbound messages to 20 MB
(including attachments.)
Outbound Email
- All outbound email must be routed through central IT mail relay services, or through an authorized departmental mail relay service.
- Messages up to 20 MB in size (including attachments) may be sent through 精品成人福利在线鈥檚 mail services.
- Outbound email will be scanned for viruses.
3.3 Misuse of Email
精品成人福利在线 email services may not be used to send unsolicited bulk or commercial email. They may not be used to send messages (such as large volumes of email messages or extremely large individual email messages) with the intent of disrupting a server or an individual鈥檚 account on a server. To protect the availability of the email service at 精品成人福利在线, users should refrain from sending chain letters, holiday cards or similar items to more than a few people. Unauthorized messages sent to large groups can impact central services in an adverse manner. If a user has questions about whether or not to send a message to a large distribution, that individual should check with a supervisor or contact the 精品成人福利在线 University Help Desk. Forging, altering, or removing of electronic mail headers is also prohibited. Violation of this or any other 精品成人福利在线 University policy may result in disciplinary action, up to and including suspension or termination.
3.4 Departmental Email Accounts (a.k.a 鈥済eneric鈥 accounts)
Departments that provide services in response to email requests should request the creation of departmental email accounts (a.k.a. generic accounts) using the online Generic Account Form located at聽. These generic departmental accounts will provide continuity as individual employees move into and out of various departmental roles, ensuring that important email requests for services will be appropriately directed to the person who can handle the request. Privileges to access these shared email accounts will be managed by the mailbox 鈥渙wner鈥, a department head or delegate.